General Information

Below is information for Coaches and Team Administrators to assist you in managing your teams.  If at any time you need assistance or have any questions, please contact:

Club Administrator:   Lisa Haussler, lhaussler@tristatefutbolalliance.com

Topics Covered:

New Teams – “To Do” List
Fees
Fundraising
Team Checking Account
Uniforms
Tournaments/Field Marshalling
Fields/Facilities
Phone Messaging System
Club Meetings
Important Documents

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ANNOUNCEMENTS

Be sure to gather all the needed information for your teams for the start of the fall season!

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NEW TEAMS – “TO DO” LIST

  • New teams should provide the Club Administrator and Director of Coaching with the following:
    • Team Name
      • All teams participating in the MRL or Buckeye Leagues will have “Elite” in their team name. (e.g. Tri-State FA Elite)
      • All teams participating in Division 1 of the CUSL League will have “Premier” in their team name (e.g. Tri-State FA Premier)
      • All other teams will pick their team name (e.g. Tri-State FA xxx)
    • Gender and Age Group
    • Coach’s name, email and phone
    • Assistant Coach’s name, email and phone
    • Team Administrator’s name, email and phone
  • Ask all your families to register online with the club.
  • Coaches, Assistant Coaches and Admins should complete the online club Staff registration if not already registered with the club.
  • Review the league registration information on our website to determine what information is needed to register your team.
  • Schedule a parent meeting to gather needed information and discuss the upcoming season.
  • Instruct your players to order their uniforms from Soccer Village online.  Refer them to the Uniform Ordering page on our website.
  • Provide the Club Administrator with a roster of your team including requests for jersey numbers.
  • Calculate a budget for the season and communicate deadlines for payment to your families.
  • Set up the phone messaging system.
  • Open a team checking account.

 

FEES

Fees for the fall and spring seasons consist of club fees and team fees.

Club Fees include:  league fees, player cards, coaching/training, field rental, maintenance and equipment and league referee coordinator fees.  The club fees will be paid by each player directly to the club via online payment through the player online registration system.  The club is implementing a tiered fee structure where different level teams will pay different amounts depending on the age group, level of play, amount of training, type of coach (paid coach or volunteer coach) and level of commitment required by the players.  Contact your Club Administrator, Director of Coaching or Club Treasurer for the amount of the club fee per season for your team.

Team Fees include:  league referee fees, tournament fees and other costs specific to the team.  The team fee is paid via check to the Coach or Team Administrator of your team.  The team fee varies by team depending on the number of players on the team and the number of tournaments your team plays. 

Use the Fees Calculator  to assist you in computing these additional fees per player.

 

FUNDRAISING

It is up to each team to decide if you would like to participate in fundraising for your team.  Many of our teams participate in the Kroger Gift Card Program.  For information about this particular fundraiser, please contact the Club Administrator.

If your team plans on conducting fundraising activities which require the use of the club’s tax ID number, please contact the Club Administrator for this information.

In addition, the club administers the Scrip Gift Card Program to help our families raise money for their fees.  Refer to the Members Area of the website for information on this program.

 

TEAM CHECKING ACCOUNT

We have a relationship with the Fifth Third Bank at the Cleves’ Kroger, 4001 State Route 128, Cleves, OH.  All you need to do is provide your license and a copy of your team roster.  No other documents are required.  They have everything else they need on file for our club.

If you choose to set up a team checking account at a different bank, then contact the Club Administrator to obtain the needed documents.

 

UNIFORMS

All uniform orders are placed online with Soccer Village.  Instructions for ordering can be found in the Members Area of our website.

Each team is assigned a range of jersey numbers.  The top team in an age group will be assigned jersey numbers 1 – 20.  The second team is assigned 21 – 40.  The third team is assigned 41 – 60.  The numbers will start over again with the fourth team.  The fourth team is assigned 1 – 20, etc.  Indiana teams will start over with their own set of numbers – the first Indiana team being assigned 1- 20, the second 21 – 40, etc.  It is up to you to decide if you want to assign the jersey numbers to your players within this range, or if you want to take requests.  Either way, you must provide the jersey numbers for any new players/teams to the Club Administrator.  The Club Administrator will provide them to Soccer Village.

Soccer Village has a Loaner Uniform Program where loaner jerseys are available to sign-out and use should your team need a jersey for a guest player, lost jersey, new player addition, etc.  Refer to the Members Area of our website for more information.

 

TOURNAMENTS

Each season the Directors of Coaching will provide their tournament recommendations.

Refer to the following websites for each state’s sanctioned tournaments:           


Ohio South Youth Soccer Organization

www.osysa.com

Kentucky Youth Soccer Association

www.kysoccer.net

Indiana Youth Soccer Association

www.indianayouthsoccer.org

Be sure to review tournament options in advance to the start of the season and make note of tournament registration deadlines.

In addition, all TFA teams will be permitted to participate in one club-hosted tournament per season at half-price:  Fall Ball Classic (Sept/Oct), United Cup (March) and Queen City (May – Memorial weekend).  You still must complete the online registration for these tournaments prior to the deadline to ensure a place for your team.  In return for only having to pay half-price for the tournament, each team will be expected to provide field marshals.  Field marshal assignments will be distributed at the General Meeting prior to the tournament.  Refer to the Field Marshalling Instructions for responsibilities.  Teams can have parents field marshal or you can opt to pay someone to do it.  Be sure to include this in your budget if you want to pay someone to field marshal.

Also include in your team budget the hotel costs for your coach for any out-of-town tournaments.

Refer to the CUSL Registration Information page of the website for instructions on how to complete the required paperwork for:

  • Guest Players
  • Permission to Travel (when playing out-of-state tournaments.)

 

FIELDS/FACILITIES

We have several game and practice fields, including:  TFA North, TFA South, TFA Harrison, TFA West/Lawrenceburg and Miami Whitewater.  Always refer to our website for the current field status.  The website will be updated by 4:00pm each weekday and by 10:30am on the weekends to alert you of field closures.

Please encourage your teams to respect our fields and facilities.  Please make sure the field is free from garbage or left-over items after each game/practice.  If you need access to any of the buildings at the properties, please contact the Fields/Facilities Committee ahead of time to make arrangements.

You are responsible for providing the corner flags for all home games.  Corner flags will already be at the TFA Harrison fields.  However, if you play a game at the Miami Whitewater fields, you must bring flags to the field and return them when finished.

 

PHONE MESSAGING SYSTEM

Most teams choose to use a phone messaging system to help with team communications, such as One Call Now, www.onecallnow.com.  If you are interested in setting up a One Call account for your team, please contact Teresa Koschmeder, tkoschmeder@tristatefutbolalliance.com, for details and special rates available for our club. 

 

MEETINGS

The club holds a General Membership meeting the 2nd Thursday of every month at the Harrison complex.  Coaches and Team Administrators are encouraged to attend to stay informed on all club matters, including: league updates, tournaments, financial report, spirit wear, special club programs, etc.

In addition, the Directors of Coaching will hold coaches meetings/sessions periodically.

 

IMPORTANT DOCUMENTS

Fees Calculator
Field Marshaling Instructions