CUSL League Information

The decision of which league your team will play in is collaboration between the team’s coaching staff and the club’s DOC’s. Make sure you check with TFA’s Directors of Coaching to determine if your team is participating in the CUSL league.

The information presented below is meant to be a guide for Coaches and Team Administrators of teams participating in the CUSL League. Always refer to the CUSL website, www.cuslsoccer.com, for the most up-to-date league information. Questions regarding CUSL registration can be directed to Theresa Goins, our TFA club CUSL representative at tgoins@tristatefutbolalliance.com.

Topics Covered:

Announcements
New Team Registration
Roster Changes for Existing Teams
How to Access & Use the CUSL League Website
IN & KY Out-of-State Permission to Play
CUSL TFA Club Representatives
CUSL Club Registrar
League Schedules
Entering Game Scores
Referee Fees
Tournament Guest Player
Permission to Play in an Out-of-State Tournament
CUSL Important Dates
Forms/Documents

Trapped 8th Graders

ANNOUNCEMENTS

The CUSL website has been closed for roster changes as all paperwork should have already been handed in toTheresa Goins for processing. The website will open back up around August 14th to make roster changes.

U11 - U14 1st Division teams will self-schedule their matches. This meeting will be held Wednesday, August 11th at the Marriott Northeast on Mason-Montgomery Rd. Times are as follows: U14 girls: 6:00 pm, U14 boys: 6:30 pm, U13 girls: 7:00 pm, U13 boys: 7:30 pm, U12 girls: 8:00 pm, U12 boys: 8:30 pm, U11 girls: 9:00 pm, U11 boys: 9:30 pm.

Schedules should be posted on August 24th.

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NEW TEAM REGISTRATION

New teams are teams that are registering for the first time in a Seasonal Year (August – July)(Fall and Spring seasons). The first step in getting your team registered is to collect all the necessary paperwork from your players.

Documents needed for registration:

Small picture for player card (head shot 1 ¼ x 1 ¼)
Player cards (provided by CUSL club representative) (signed by players with picture glued to card)
USYSA Membership Forms for Players (printed from CUSL website)(requires parent signature in two places)
Proof of Birth (copy of birth certificate with DOB highlighted, NO hospital records, last year’s player card is acceptable proof of birth)
Out of State Permission (only for IN or KY players)
Medical Release Form (do not provide with registration paperwork, keep on hand at games)
Coaches Cards (provided by CUSL club representative) (signed by coaches with picture glued to card)
USYSA Membership Forms for Coaches (printed from CUSL website)
KidSafe/Risk Management Form (for coaches)(must be updated every 2 years)
Copy of Roster (printed from CUSL website)
Registration Checklist (MUST be signed by coach/admin and included with all paperwork)

You will be notified when the CUSL registration website has been opened for the season for roster entry. You will be provided the needed user names and passwords to access the team area of the site from either the Director of Coaching or our CUSL Club Representative. You should log into the CUSL system and enter all of your players and coaches information. After entering all player and coach information, you will be able to print a Membership Form for each player and coach as well as a team roster.

** Once all of your players and coaches have been entered into the online system, email the CUSL Club Representative and request that your player cards be printed. Please provide the following information when requesting your cards:

Team Name
Team Number (will be provided with your password, e.g. G9638)
Coaches & Assistant Coaches Names
Total number of players and coaches
Contact person for pickup

You will be provided with a date by when all new team packets are required to be handed into our CUSL Club Representative (or assistants of the CUSL Club Representative). This packet deadline is a mandatory date. No new team packets will be accepted after the deadline. The Registration Checklist must be completed and included with the team packet. CUSL does impose fines if the registration paperwork is not complete or in the correct order. Each team will be responsible for reimbursing the club for these fees.

Our CUSL club representative will take all of our club’s registration packets to CUSL for approval and will notify you when your stamped/approved paperwork is available for pick-up.

ROSTER CHANGES FOR EXISTING TEAMS

Existing teams are teams that have already completed the initial league registration for the Seasonal Year (August – July)(Fall or Spring seasons) and now need to add, transfer or remove players from their original roster.

If adding a new player to your roster, you will need:

Small picture for player card (head shot 1 ¼ x 1 ¼)
Player card (provided by CUSL club representative) (signed by players with picture glued to card)
USYSA Membership Form for Players (printed from CUSL website)(requires parent signature in two places)
Proof of Birth (copy of birth certificate with DOB highlighted, NO hospital records, last year’s player card is acceptable proof of birth)
Out of State Permission (only for IN or KY players)
Medical Release Form (do not provide with registration paperwork, keep on hand at games)
Copy of current approved team roster (printed from CUSL website)
Roster Change Checklist (MUST be signed by coach/admin and included with all paperwork)

If transferring a player to your team, you will need:

Old player card from previous team
Small picture for new player card (head shot 1 ¼ x 1 ¼)
New player card (provided by CUSL club representative) (signed by players with picture glued to card)
USYSA Membership Form for Players (printed from CUSL website)(requires parent signature in two places)
Medical Release Form (do not provide with registration paperwork, keep on hand at games)
Copy of current approved team roster (printed from CUSL website)
Inter Team Transfer Form (signed by player & coach of team player is transferring from)
Roster Change Checklist (MUST be signed by coach/admin and included with all paperwork)
Roster Change Form (only required if transferring from another league, other than CUSL – should be completed by team transferring from)

If you are dropping a player from your roster, you will need:

Voluntary Quit Form (this MUST be signed by player, parent and coach)
Current Player Card
Roster Change Checklist (MUST be signed by coach/admin and included with all paperwork)

If you are submitting these roster changes prior to the start of the spring season – during open registration, please provide the required documents to the club’s CUSL representative by the required deadline. Our CUSL representative will deliver the paperwork to the CUSL league registrar and will contact you when everything has been approved and is available for pick-up.

If you are submitting these roster changes after “open registration” has been closed, you must deliver them yourself directly to the CUSL Registrar. You should first email our club’s CUSL representative to let them know when you plan to drop off everything so that he/she can notify the CUSL Registrar to expect it. The club CUSL representative will notify you when everything has been approved and is available for pick-up.

Note that your team roster on the CUSL website will not be updated to reflect the new players until after the roster changes have been processed and approved by the CUSL Registrar.

** Refer to the “Add, Drop, Transfer Players” and “Roster Change Information: Add, Drop, Transfer” documents for additional information.

HOW TO ACCESS & USE THE CUSL LEAGUE WEBSITE

See the Steps for Accessing CUSL Website document for step-by-step instructions on how to log into the site along with screen shots. The TFA CUSL Club Representative or Director of Coaching will provide you with the necessary user names and passwords to access the Team Admin area of the website. You will log into the Team Admin area of the website to enter your roster, print forms and enter game scores. Below is an outline of the functions and reports within the Team Admin area.

FUNCTIONS

Update/Modify Coach/Team Info: This is used only to update coaches’ information. It is recommended that our DOC enter this information for all teams. If any changes need to be made to coaches’ contact information, please contact the DOC to make this change in the system.
Add a New Player: Should only be used during “open registration”. Player information needed: name, address, DOB, phone and County. Once open registration is closed, you must notify the CUSL Club Representative regarding the need to add a player to your roster.
Modify/Delete a Player: Should only be used during “open registration”. Once open registration is closed, you must notify the CUSL Club Representative regarding the need to modify or delete a player.
Hold a player for Spring roster: This is used for the older teams only in entering players during the fall that can only play in the spring.
Add a player when registration is closed: Should be used after open registration is closed and need to add a player. Select the appropriate status (eg. new, transfer). If you receive an error and cannot enter the information, contact the CUSL Club Representative for assistance. Player information needed: name, address, DOB, phone and County.
Add a NEW Assistant Coach to your team: It is recommended that our DOC enter this information for all teams. If any changes need to be made to coaches’ contact information, please contact the DOC to make this change in the system.

REPORTS

Print Coach registration form: When you click this link, you will see coaches for the team and a link to Print. Click on the Print link to print the Membership Form for coaches. U15 and older teams must list the players and what school they are from. You cannot have MORE THAN 5 PLAYERS from the same school, or the team will not be registered.
Print Player registration form: When you click this link, you will see all the players for the team and a link to Print. Click on the Print link to print the Membership form for each player. The upper part of the form CANNOT be hand-written – it must be pre-printed. The BOTTOM 2 BOXES must be completed and signed by the parents.
Team Message Area: This is not used.
Print Regular Roster: This is where you will be able to print your approved roster after registration has been closed for use during games and tournaments.
Scores: This is where you will enter your game scores and change the dates of matches if games are rescheduled. You must enter the score the same day the game occurs. Both teams enter the score of the game.

If you receive any errors when trying to use the CUSL system, please contact the CUSL Club Representative for assistance.

IN & KY OUT-OF-STATE PERMISSION TO PLAY

Players that are residents of Indiana or Kentucky must complete the Out-of-State Permission to Play form for that respective state. This form is good for an entire seasonal year (Fall and Spring seasons). The form must be remitted to the state along with the required payment. The state will return an approved form and the approved form should be included with the registration paperwork. Note that it might take a few weeks for the form to be processed by the state.

INDIANA

Indiana Out-of-State Permission Form

Required information:
State Association: OSYSA (Ohio South Youth Soccer Association)

Club Name: Tri-State Futbol Alliance
League: Cincinnati United Soccer League (CUSL)
Age Group: U8, etc.
Return Completed Form To: provide the Coach or Team Admin address

Mail to: Indiana Youth Soccer, 5440 Herbert Lord Road, Indianapolis, IN 46216
Phone: 317-829-0560 / 800-347-4972
Fax: 317-829-0555
Mail along with: check for $5.00
** Note: To process quickly, fax form and call to pay with credit card.

KENTUCKY

Kentucky Out-of-State Permission Form

Required information:
League: Cincinnati United Soccer League (CUSL)

Mail to: Kentucky Youth Soccer Association, Attn: Out of State Permission, 443 S. Ashland, Ave, Suite 201, Lexington, KY 40502.
Phone: 859-268-1254
Fax: 859-269-0545
Mail along with: check for $20.00, copy of player’s birth certificate and self-addressed stamped envelope (so they can return to coach or team admin)

TRAPPED 8TH GRADERS

A trapped 8^th grader is defined by all three of the following:

Is an 8^th grader.
Is in the U15 age group for the fall season
Does not have the opportunity to play on a school sponsored soccer team. (There is no 8^th grade school soccer team.)

These trapped 8^th graders must be rostered with the team they will be playing for in the spring season (their U15 team). CUSL will allow 2 such players to participate in games for a U14 team. So, they will be permitted to play for the fall season with a U14 team and then will go back to their U15 team in the spring. The number of players rostered on the U14 team they wish to play on, including the trapped 8^th grade players, may not exceed 18.

A separate U15 roster must be completed. It will only include the trapped 8^th graders along with 2 rostered coaches. The trapped 8^th grader will not be included on the U14 roster with the other players.

The following documents should be completed and turned in to the registrar along with all the U14 team paperwork:

U15 Player Card
U15 Roster (includes only trapped 8^th graders and 2 coaches)
U15 Player Membership Form
Proof of Birth
U15 Coach Membership Forms
U15 Coach Cards
Memo of Understanding
Memo to CUSL Referees

Click here to download CUSL trapped 8^th grader information and forms.

CUSL TFA CLUB REPRESENTATIVES

TFA CUSL Club Representative
Theresa Goins
Email: tgoins@tristatefutbolalliance.com
Home Address: 2337 BellaVista Drive, Fairfield, OH 45014 (in Ross)
Work: Stop Stick, Ltd., 365 Industrial Drive, Harrison, OH 45030 (must call cell when in parking lot)
Cell: 513-706-6575

TFA CUSL Club Assistant Representative
Brenda Wessels
Email: bwessels@fuse.net
Home Address: 5507 Bross Ct., Cincinnati, OH 45238

TFA CUSL Club Assistant Representative (Indiana Teams)
Kelly Brown
Email: kellysmyrealtor@etczone.com
Home Address: 11248 SR 46, Sunman, IN 47041
Work: Fehrman Realty

CUSL CLUB REGISTRAR

Registration paperwork completed after registration has been closed must be delivered directly to the CUSL Club Registrar assigned to our club:

Laurie Wicktora
Home Address: 652 Fleming Road, Cincinnati, OH 45231

** Laurie’s house is on the left when you pull into the drive. Place in the drop off box on the front porch. DO NOT leave in the mailbox.

DIRECTIONS:

From 275: take the Winton Road/Forest Park exit and head south on Winton Road toward Winton Woods. Continue on Winton Road and turn left on Fleming Road. (St. Bartholomew Church is at the intersection). House is on the left and sits back off the street.

From Ronald Reagan/Cross County Highway East: take Winton Road North exit. Turn right on Fleming (St. Bartholomew Church is at the intersection.) House is on the left hand side and sits back off the street.

From Ronald Regan/Cross County Highway West: take the Galbraith Road Winton Road exit and turn left on Galbraith Road. Turn right onto Winton Road to right on Fleming Road. (St. Bartholomew Church is at the intersection.) House is on the left and sits back off the street.

LEAGUE SCHEDULES

Refer to the CUSL Important Dates document for information as to when league schedules will be posted on the CUSL website. This document also outlines the dates by which all league games must be played.

Contact your opponents immediately after receiving the league schedule to determine if the games need to be rescheduled due to tournament or other conflicts. See the Rescheduling area of our website for specific information regarding the process to reschedule games.

Other important notes regarding league schedules:

Refer to the CUSL League Playing Rules and CUSL 6v6 Playing Rules documents for additional information regarding CUSL rules, including pre-play and post-play rules.
Teams placed in Division 1 will only have 5 games scheduled on the original schedule. After these first 5 games are played, the teams will be placed into 2 brackets and will self-schedule an additional 2 games against the other 2 teams in your bracket.
Some matches are scheduled on field ‘*’ with a noon start time. This occurs when too many teams have been assigned by its club to a field, and on some days, there is not enough time to play all matches. If you are scheduled for one of these matches, it is to be played the day it is scheduled, unless teams agree to pre-play.

ENTERING GAME SCORES

To enter game scores, log into the Team Admin area of the CUSL website. Click on the “Record a Game Score” link.

Both teams should enter the game score, whether the team won, lost or tied, onto the website no later than the night on the day the game was played.

This is also the area in which you will enter new dates for matches if they are rescheduled.

REFEREE FEES

Referee fees by age group are outlined in the CUSL League Playing Rules document.

TOURNAMENT GUEST PLAYER

To have a guest player play with your team in a tournament, you must complete the online Ohio South Guest Player Roster Form and bring a copy with you to the tournament registration.

Go to www.osysa.com.
Under the Forms & Resources menu, select “e-Travel System”.
Enter your Email Address and Street Number.
Select the Guest Player Roster Form.
Complete the form online and then click “Submit”.
Print copies of the approved form and have signed by the Coach and bring with you to the tournament registration.

** If the guest player is already carded with another select team for the current season, bring their player card with you to tournament registration.
*** If the guest player does not already play select soccer, you will need to get them carded for the tournament. You will need: copy of player’s birth certificate, picture of player and $11.00. You can take these items to the Ohio South office: Ohio South Youth Soccer Association, 25 Whitney Drive, Suite 104, Milford, OH 45150 to get the card for the player. Or, you can check with the tournament director to see if they will card the player at tournament registration.

PERMISSION TO PLAY IN AN OUT-OF-STATE TOURNAMENT

If you are playing in a tournament that is outside of Ohio South, you must complete the online Permission to Travel Form and bring a copy with you to the tournament registration.

Go to www.osysa.com.
Under the Forms & Resources menu, select “e-Travel System”.
Enter your Email Address and Street Number.
Select the Permission to Travel to US Youth Soccer Event form.
Complete the form online and then click “Submit”.
Print copies of the approved form and have signed by the Coach and bring with you to the tournament registration.

CUSL IMPORTANT DATES

Refer to the CUSL Important Dates published on the CUSL website for dates related to registration, schedules, start and end of season, etc.

FORMS/DOCUMENTS

Forms

Registration Checklist (for new teams)
Roster Change Checklist (for existing teams with roster changes)
Medical Release Form
KidSafe/Risk Management Form (for Coaches)
Inter-Team Transfer Form
Voluntary Quit Form
Roster Change Form (only needed if player is transferring from a non-CUSL club)
Indiana Out-of-State Permission Form
Kentucky Out-of-State Permission Form

Trapped 8th Grader Forms

Other Documents

Roster Change Instructions: Add, Drop, Transfer
Add, Drop, Transfer Players after Registration is Closed
Steps for Accessing CUSL Website
CUSL Important Dates
CUSL Fines
CUSL League Playing Rules
CUSL 6v6 Playing Rules
CUSL Spirit
CUSL Current Revisions